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The best-run organizations, from Fortune 500 companies to sports teams, tend to share three qualities:
There’s a strategic shift taking place in local governments. More leaders are creating multi-year strategic plans and aligning budgets to plan objectives. They are then evaluating performance continuously across the year to identify gaps quickly and keep everyone focused on goals.
The City of Pompano Beach offers a playbook and best practices for how to align resources to goals, monitor performance, and make adjustments based on pre-set scenario plans. Using OpenGov, The City of Pompano Beach is able to focus on what matters most to their community, identify gaps early, and stay focused on goals.
The City of Pompano Beach began setting high-level goals in 2017 — as part of its Performance Program. The ambition of the Program is “to advance real progress in a time of austerity and to improve public confidence in local government’s ability to be effective.” The City set six high-level goals based on community engagement and feedback, ranging from being a preferred place to live to ensuring affordable city services. These do not change from year to year.
“The City Performance Program is currently in the process of identifying regular services, activities, and management processes that most effectively meet what Pompano Beach residents want from the City. OpenGov helps bring departments together and focus on what matters most.”
Ernesto Reyes, Strategic Performance Manager, City of Pompano Beach
Using the balanced scorecard as a framework, the strategic performance manager works with key departments to determine program goals and corresponding action items for the year, while aligning them with strategic plan objectives.
This exercise provides a balanced view of performance with respect to customer experience, department operations, personnel, and financial sustainability. Working together, staff propose action items, funding levels, and actively monitor performance using OpenGov dashboards.
The City of Pompano Beach’s Performance Program is an extension of its budgeting process and is more rigorous as a result. The budget team creates dashboards to evaluate performance and department spending to identify when minor course corrections are needed to avoid potentially derailing cuts in the future.
The budget team also uses OpenGov to analyze year-over-year trends and “budget-to-actuals” for a given time period. When gaps are identified on the dashboards, the budget team activates a round of scenario planning after revisiting forecasted assumptions.
“Better monitoring across funds, groups of accounts, and departments with OpenGov helps us avoid budget adjustments and makes them more accountable for their spend.”
Erjeta Diamanti, Budget Manager, The City of Pompano Beach
The City of Pompano Beach is expanding adoption with ten departments currently collecting key data and reporting it via OpenGov. Thirteen departments are in the process of creating balanced scorecards, and completing their program goal worksheets.
The budget team is working to link 75% of all budget requests to Strategic Plan Objectives and program goals, while also encouraging more departments to adopt best practices around budgeting and performance management.
Finally, and most importantly, the City shares budget details and key metrics easily and seamlessly with the community on its Financial Transparency site.
The City of Pompano Beach is located in Broward County, Florida, along the coast of the Atlantic Ocean. The City’s Brand Promise states: “For people who value genuine hometown qualities but also want the lifestyle a progressive, modern city offers, we will provide an environment where your comfort, enjoyment and success is our top priority. We will do everything possible to make it easy and pleasant for you to enjoy our beaches and parks or to do business here. In every interaction we will affirm your choice of Pompano Beach by welcoming you warmly and making you feel like a valued part of our community.”
Budgeting and Planning
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