Frequently Asked Questions - Procurement
Procurement Software Questions
OpenGov believes that the best way to encourage supplier diversity is to make our platform as accessible as possible, with no added cost to vendors. OpenGov Procurement has no limitations on account licensing.
We are excited to announce that this is currently on our roadmap and the feature is being developed in 2022.
Absolutely! OG Pro was purpose-built to encourage collaboration within the sourcing process. You may invite both internal and external evaluators, while using permissions to ensure each stakeholder has the proper level of access to evaluations and scoring.
Insurance certificates can easily be entered into our system, supported by automated alerts come time of expiration.
OpenGov Procurement has the industry’s most automated and collaborative paperless solicitation development tool. It allows you to work off existing templates through its scope-of-work library, or start from scratch by clicking through a series of solicitation questions and having all the necessary solicitation language: timelines, instructions, etc. automatically populated into the RFP/Bid.
More Questions About Procurement Software
PRO supports the full gamut of solicitations, from:Best value, line-item or lump sum.
OpenGov Procurement works with all types of governments, including municipalities, counties, special districts, school districts, etc. We are fortunate to work with Sacramento County, the City of Pittsburg, Tampa International Airport and more!
OpenGov Procurement’s contract management solution allows for a completely paperless, centralized hub for your contracts with intuitive search features. It creates transparency and encourages collaboration with permission settings, a bird’s-eye view of active and historical contracts, with automated insurance certificate expiration alerts.
Pro provides a centralized platform that leverages bid tabulations and empowers teams with side-by-side scoring management (lowest-responsive-responsible, best value, etc.) that allows for individual or consensus evaluation methods. Invite both internal or external stakeholders.
Government Procurement Questions
Government procurement is the process by which the government acquires the goods and services it needs by purchasing from commercial businesses. Since agencies of the government use taxpayer money, there are a number of regulations on how to use it properly and responsibly.
The public procurement process in ten steps:
- Recognition of need
- Purchase recquisition
- Review of request
- Budget approval
- Request for quote
- Negotiation and contract
- Receive goods/services
- Three-way matching
- Invoice approval payment
- Record keeping
Related: Check out the seven sins of procurement infographic.
Stage 1: Identify a need for products and/or services
Stage 2: Create and submit a purchase request
Stage 3: Evaluate and select suppliers/vendors
Stage 4: Negotiate the terms of a contract with the selected supplier
Stage 5: Finalize a purchase order
Stage 6: Order management
Each sealed bid is opened in public at the purchasing office at the time designated in the invitation. All bids are read aloud and recorded. A contract is then awarded by the agency to the low bidder who is determined to be responsive to the government’s needs.
The term tender refers to an invitation to bid for a project. Tendering usually refers to the process whereby governments and financial institutions invite bids for large projects that must be submitted within a finite deadline. The word tender can also refer to the acceptance of a formal offer, such as a takeover bid.
A quotation is also often known as a quote. It is a document that a supplier will submit to a potential client that lists the proposed prices for the supplier’s goods or services. The quotation is usually created based on certain conditions stipulated by the client.
Regulations dealing with government contracting programs for small businesses are outlined in the Title 13 Part 125 of the Code of Federal Regulations (CFR). The government’s purchasing process is governed by the Federal Acquisition Regulation (FAR). Some government agencies are authorized to have their own supplement to the FAR.
The Federal Acquisition Regulation (FAR)is the primary regulation for use by all executive agencies in their acquisition of supplies and services with appropriated funds.