Cloud » Financials » Core Financials

Core financials

OpenGov Financials provides end-to-end accounting software to handle your core financial processes.

OpenGov Core Financials
OpenGov Core Financials

Financial Management and General Ledger

With the complete integration of all OpenGov Financials modules into the General Ledger, all your financial data is accurately and efficiently captured from the source without further manual entry. Interfaces are available to import journal entry data from many non-OpenGov Financials applications, further reducing manual data entry.

Additional Features:
  • Document scanning, uploading, and archiving, linking to individual transactions
  • Unlimited history including transactional data is available online
  • Ability to perform additional period processing
  • Use standard OpenGov Financials reports to create custom reports tailored to your needs
  • Support for Pooled cash, or Due to/Due from accounting
  • Flexible fiscal year processing
Accounts Payable & Encumbrance Accounting
The Accounts Payable package provides payment functions for all invoices. Full integration with the other OpenGov solutions allows for payments of such things as deposit refunds in Utility Billing or payroll taxes using the HR application. Budgets are checked in "real-time" as invoices are entered. Encumbrance accounting is supported in accounts payable.
Accounts Receivable

Accounts Receivables allow your entity to bill for all services (other than utility billing). With integration into the General Ledger, payments are easily accounted for.

  • Email billing
  • Online payment system
  • Late notices through mail or email
  • Document scanning, uploading, and archiving
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Accounts Payable &
Encumbrance Accounting

The Accounts Payable package provides payment functions for all invoices. Full integration with the other OpenGov solutions allows for payments of such things as deposit refunds in Utility Billing or payroll taxes using the HR application. Budgets are checked in "real-time" as invoices are entered. Encumbrance accounting is supported in accounts payable.

Additional Features:
  • Document scanning, uploading, and archiving
  • Vendor payment through ACH, electronic transfer, checks, and bank specific methods
  • Purchase Order Processing
  • Integrations into Purchase Orders, Requisitions, Utility Billing, Payroll, and Fixed Assets
  • Generation of IRS 1099's with all form types
  • Positive Pay
  • Quick Checks - single check generation
  • Checks print on blank check stock, eliminating the need for costly printed checks
  • Invoice digital archiving - eliminate storage of paper invoices
OpenGov Core Financials

Accounts Receivable

Accounts Receivables allow your entity to bill for all services (other than utility billing). With integration into the General Ledger, payments are easily accounted for.

Email Billing
Online Payment System
Late notices through mail or email
Document scaning, uploading, and archiving
CUSTOMER STORY
“There seems to be a really good relationship going from sales to implementation to customer service... People within the organization are watching out for you."
Csilla Ludanyi
Finance Director — City of Nassau Bay, TX

Track All Physical Assets

Assets can be automatically placed into the records immediately after purchase through the direct integration with Accounts Payable. These assets can be depreciated with standard methods including "straight line" and "sum of the year's digit." Both capitalized and non-capitalized physical assets can be inventoried with Fixed Assets.

Additional Features:
  • Calculate depreciation based on built-in IRS formulas and tables to meet GASB34 requirements
  • Capitalize purchased assets and completed projects
  • Document scanning, uploading, and archiving
  • Execute transfers and disposals, produce gain/loss, and track transfer activity for the life of the asset
  • Printing scannable barcode labels to expedite asset inventory
  • Interface with handheld asset inventory devices

Purchase Cards

The Purchase Cards feature has the ability to interface with all major credit card companies and any bank, allowing a full range of paperless purchasing, purchase card transactions, and purchasing management. This is fully integrated with fixed assets, accounts payable and purchase orders.

Additional Features:
  • Make purchases without the need for handling individual invoices
  • Expenses are updated in Accounts Payable without the need to re enter each invoice
  • Using the transaction data from the financial institution, each credit card transaction is directly imported
  • Setup default funds and departments by card holder, accounts by merchant
  • Document scanning or upload receipts allows you to process each transaction paperlessly
  • Flexible approval process

Requisitions

Requisitions allows the user to request the purchase of an item or service. With integration to Accounts Payable and a sophisticated approval process, the approved requisition seamlessly becomes a purchase order to be processed along with an invoice. No manual data entry is required to transform the requisition to a purchase order.

Additional Features:
  • Automatic email status notifications
  • Multi-level approval process
  • Customizable approval amounts

User Security

With OpenGov Financials you have the ability to control user access down to the screen level of each application. The software administrator is able to assign multiple people similar access and assign users to multiple groups, allowing for cross-support between departments.

Additional Features:
  • Pre-built, default security groups
  • Simple "inquiry" access setup
  • Integrated General Ledger (account) security
  • Ability to custom tailor group access
  • Integrated with all aspects of OpenGov Financials
  • Encrypted login information

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